BUILDINGS AND GROUNDS MANAGEMENT

EA/EB

This School Board has the power, authority and duty to be the custodians of real and personal school property and to manage, control and care for same, both during the school term and during vacation. §37-7-301(c) (1993)

The School Board of this district recognizes that the school plant serves as a vehicle in the implementation of the total educational program, providing the necessary facilities for delivering planned instructional programs and services within a safe, comfortable, physical environment.

This School Board expects each school to be clean, safe and in good repair. Rooms and specialized areas shall be available and equipped to provide for scheduled instructional activities. Furniture and storage areas which support the educational program shall be provided.

When adequate space, furnishings, personnel, equipment, etc., are not available for implementation of the approved instructional and/or ancillary programs of the district, it shall be the responsibility of the superintendent and his/her staff to report said deficiencies to the Board and to work cooperatively with the Board in remediating said deficiencies.

BACK

PUBLIC CONDUCT POLICY

EBA

This School Board, pursuant to state law, is the custodian of all real property of the school district and has the authority, power and duty to manage, control and care for same, both during the school term and during vacations and also has the authority, power and duty to prescribe and enforce rules and regulations for the use of school buildings and grounds for the holding of public meetings and gatherings of people. §37-7-301 (c) 1993

Parents, guardians, custodians and other individuals while attending any school-sponsored activity, visiting any school or school grounds shall conform to the rules and regulations of the school district or be removed from the premises. School district officials are hereby authorized to bring any and all charges deemed appropriate against such individuals for the following misconduct.

1. Willful disobedience and/or disrespect to a teacher, principal, superintendent, member or employee of the local School Board.

2. Using unchaste or profane language.

3. Immoral or vicious practices.

4. Conduct or habits injurious to his/her associates.

5. Possessing, using, transmitting, or being under the influence of any narcotic drugs, hallucinogenic drug, amphetamine, barbiturate, marijuana, alcoholic beverage or intoxicant of any kind.

6. Disturbing the school and habitually violating the rules.

7. Cutting, defacing, or injuring any part of the public school buildings or public school bus.

8. Writing profane or obscene language or drawing obscene pictures in or on any school material or on any public school premises, or any fence, pole, sidewalk, or building.

9. Carrying firearms, knives, or other implements which can be used as weapons except by duly authorized law enforcement officials.

10. Throwing missiles on the school grounds.

11. Instigating or participating in fights.

12. Committing any other offense which tends to interfere with the educational process.

LEGAL REF.: MS CODE as cited

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TOBACCO USE ON EDUCATIONAL PROPERTY – SMOKE FREE BUILDINGS

EBAB

Consistent with the provisions of Public Law 103-227, 20 USC 6083, the Long Beach Board of Education (Board of Trustees) bans the use of all tobacco products in all school buildings in the district and on all school vehicles by all persons at all times.

This ban extends to all employees, students, and patrons attending school-sponsored athletic events and meetings. The ban extends to school-owned or operated vehicles and facilities. The Board issues this ban in a sincere appeal to all employees, students and patrons to cooperate in helping to create within our facilities a truly healthy environment for all concerned.

Consistent with state law, the Long Beach School District prohibits use of any tobacco product on any educational property as defined in the Mississippi Adult Tobacco Use on Educational Property Act of 2000.

1. “Adult” means any natural person at least eighteen (18) years old.

2. “Minor” means any natural person under the age of eighteen (18) years.

3. “Persons” means any natural person.

4. “Tobacco product” means any substance that contains tobacco including, but not limited to, cigarettes, cigars, pipes, snuff, smoking tobacco or smokeless tobacco.

5. “Educational property” means any public school building or bus, public school campus, grounds, recreational area, athletic field, or other property owned, used or operated by any local school board, school, or directors for the administration of any public educational institution or during a school-related activity; provided, however, that the term “educational property” shall not include any sixteenth section school land or lieu land on which is not located a public school building, public school campus, public school recreational area or public school athletic field. Educational property shall not include property owned or operated by the state institutions of higher learning, the public community and junior colleges, or vocational-technical complexes where only adult students are in attendance.

No person shall use any tobacco product on any educational property as defined in this act. Any adult who violates this section shall be subject to a fine and shall be liable as follows: (a) for a first conviction, a warning; (b) for a second conviction, a fine of seventy-five dollars ($75.00); and (c) for all subsequent convictions, a fine not to exceed one hundred fifty dollars ($150.00) shall be imposed.

Any adult found in violation of this section shall be issued a citation by a law enforcement officer, which citation shall include notice of the date, time and location for hearing before the justice court having jurisdiction where the violation is alleged to have occurred. For the purposes of this section, “subsequent convictions” are for violations committed on any educational property within the State of Mississippi.

Anyone convicted under this act shall be recorded as being fined for a civil violation of the act and not for violating a criminal statute.

It is the responsibility of all law enforcement officers and law enforcement agencies of this state to ensure that the provisions of this act are enforced.

This act shall take effect and be in force from and after July 1, 2000.

LEGAL REF.: MS Code Sections 97-32-25, 97-32-27, 97-32-29

US Code as cited

Policy EB

Standard 23.11 is as follows: The school district is in compliance with state and/or federal requirements for a School Safety Plan, including facilities that are clean, safe, and equipped to meet the instructional needs of students and staff. {MS Code 37-3-81, 37-7-301(c)(d)(j), 37-11-5 and 49, 37-17-6(20), and 45-11-10}

LEGAL REF.: MS CODE as cited

Mississippi Public School Accountability Standards (2001)

CROSS REF.: Policy GAX — Drug Free Workplace

BACK

SCHOOL SAFETY ACT/STUDENT BEHAVIOR

EBB/EDC

This school district shall meet requirements established under the Mississippi School Safety Act of 2001, which provides for the establishment of a School Safety Center by the Department of Education; a Safety Grant Program, available to eligible public school districts; and a School Crisis Management Program under the State Department of Education.

The School Board of this district, with the assistance of the State Department of Education School Safety Center, shall adopt a comprehensive local school district school safety plan and shall update the plan on an annual basis. (Section 37-3-83 (2), MS Code of 1972, amended)

The school district may annually apply for school safety grant funds subject to appropriations by the Legislature. In order to be eligible for such program, the School Board, if it desires to participate, shall apply to the State Department of Education by May 31 before the beginning of the applicable fiscal year on forms provided by the department and shall be required to establish a local School Safety Task Force to involve members of the community in the school safety effort.

This school district may use audio-visual-monitoring equipment in classrooms, hallways, buildings, grounds and buses for the purpose of monitoring school disciplinary problems. (Sections 37-3-83 (6), MS Code of 1972, amended)

In order to access the services of a response team established under the School Crisis Management Program under the State Department of Education, a request must be made by the school principal or the superintendent, who shall make the request to the State Department of Education or its contact designee. A response team shall enter a school to work with students and faculty for a period of no more than three (3) days, unless otherwise requested by the school district. The request made by the school district to access the services of a response team following a school safety incident may seek a review of the school district’s safety plan, and the results of this evaluation may be published by the School Board in a newspaper with wide circulation in the district.

The superintendent or school principals may request and utilize the services of quick response teams provided under the School Safety Law; however school officials are not required to request the services of quick response teams.

Ref: Sections 37-3-81, 37-3-83, 37-11, 54, MS Code of 1972, amended.

STUDENT SAFETY

This School Board is aware of its duty to provide due care to its students and not expose them to any serious hazards to safety exceeding those which normally attend school operations.

Therefore, the School Board provides the following specific guidelines to be followed by its employees and directs the Superintendent of Schools to insure that all reasonable steps are taken to protect its students.

The specific guidelines include but are not limited to the following:

SCHOOL BUILDINGS & GROUNDS

The school principal shall have a current disaster plan and conduct regular safety drills.

Fully charged and recently inspected fire extinguishers of the appropriate type shall be accessible and located in the cafeteria, hallways, heater/boiler room, science labs and shops.

The school principal shall develop contingency plans for the operation of his/her school. These policies and procedures for dealing with routine and emergency situations, ill or injured students or staff shall be posted in a well-known, readily accessible location in the school.

The school principal shall develop a weekly schedule of inspection to ensure that the building and grounds are safe, clean and orderly and promptly notify appropriate school personnel of any dangerous condition of the Board's property.

Any activity taking place in the school building or on the school grounds shall be adequately supervised.

TRANSPORTATION OF STUDENTS

The private vehicles of students shall remain parked and locked while at school and until the end of the student's school day. The private vehicle of a student shall not be used by the student or by another student to run errands, transport students to school-sponsored activities, field trips or for any other purpose other than the personal transportation of the student to and from school and for doctors' appointments and bona fide emergencies approved in advance by parent/guardian and principal. The parent reassumes control over the student at the time the student leaves the school premises.

Students who are to be players, participants, or performers in school-sponsored activities shall be transported to all such activities in school district owned or leased vehicles. However, upon receipt by the principal of a written parent-guardian request, students may travel to school-sponsored activities as a guest, in the private vehicles of teachers, parents, competent chaperons and administrators. Students shall not be allowed to travel in their private vehicles, with or without other students, to said school-sponsored activities.

Students, as members of clubs, teams, groups, etc., who are to be players, participants, or performers are expected and shall travel to and from school-sponsored activities as a group.

All school buses shall meet minimum specifications approved by the State Board of Education and shall be well maintained.

Each bus driver shall have a valid bus driver's certificate and a Commercial Driver’s License (CDL) and shall operate the bus according to all specified safety procedures to ensure optimal safety of passengers.

Each school bus shall be systematically inspected for maintenance problems on a quarterly basis.

SCHOOL-SPONSORED CLUBS/EXTRACURRICULAR ACTIVITIES

For any school-sponsored activity for which there is a reasonable risk of injury or death to the student, each participant shall be required to furnish to the sponsor the required form(s) signed by parent/guardian, prior to being allowed to participate. Said form(s) shall include a notice to parent/guardian of risk of injury or death, waiver of liability in the event of injury or death and acceptance by parent/guardian of responsibility for health care due to injury or death.

This school district shall not sponsor directly or indirectly summer activities for children commonly referred to as camps, competitions, foreign and domestic travel. Such activities shall not be organized, promoted or funds solicited/collected at the school or away from the school in the name of the school. Attendance shall not be required by school personnel.

Attendance and participation in such activities by children and/or adults who may also be students and/or employees of this school district shall be strictly voluntary and at the sole cost and expense of said child/adult. Participants shall in no way imply that their participation is in any way sponsored by this school district.

Each coach/sponsor shall develop contingency plans for his/her sport/activity to be followed in the event of injury to a participant.

The school district shall furnish and each sponsor/director shall require the use at each practice, performance or event, each and every kind of safety equipment, device, mat, pad, net and like kind of implement generally recognized by the sport or activity as being necessary to provide adequate security and protection to the participants.

There shall be no school-sponsored performance or competition by school students in places where alcoholic beverages are being served at these events.

The school superintendent shall make personnel assignments for those school-sponsored activities for which there is a reasonable risk of injury or death only to those district employees specifically trained to properly instruct and supervise such activities. It shall be the duty of the Director of Personnel to review the credentials of prospective sponsors/directors to determine an individual's fitness for such an assignment.

No school principal shall offer or promote any activity not appropriate to the age and maturity of the student.

Student club members/athletes who have competed through school-sponsored activities for state or national honors and who are eligible and elect to attend a final event which takes place after the regular school term shall, should such a trip be approved by the principal, be accompanied by the appropriate competent adult to such an event which shall also be considered a school-sponsored activity.

Sponsors/directors of clubs and extracurricular activities shall not allow student participants or chaperons to smoke or otherwise use tobacco products while involved in such activities.

SUPERVISION OF STUDENTS K-12

The school principal shall provide for adequate supervision of students while in the school building or on the school grounds, before, during and after school. Students should not arrive more than 45 minutes prior to the beginning of the school day and are expected to leave school promptly at the end of the school day unless staying in or participating in a school-sponsored and supervised activity.

Classroom teachers, club sponsors and sponsors/directors of extracurricular activities, including sports, shall never leave those in their charge unsupervised and unattended whether at school, away from school, during school hours or after school hours. This includes field trips, club trips and sports events.

All supervision of school students shall be conducted by a competent adult regular staff member except where competent adult chaperons have been selected and assigned by the school principal. The school principal shall determine the fitness of a chaperon to supervise.

A chaperon shall not be allowed to supervise any school-sponsored activity wherein there lies a reasonable risk of injury or death to the student (some sports, labs, shops, etc.).

The Director of Transportation shall provide for adequate supervision of students using the pupil transportation system in compliance with all laws, rules and regulations of the State Board of Education which govern pupil transportation.

STUDENT MEDICAL CARE

School district employees shall not render medical care to students except for first aid. Parents/guardians shall be notified immediately by school authorities should a student become ill or injured at school or school-sponsored activity so parent/guardian may reassume control over the student. In the event of serious illness or injury and parent/guardian cannot be contacted, school authorities shall seek immediate professional medical care. Such care shall be at the expense of parent/guardian.

STUDENT MEDICATION

School personnel may not exceed the practice of first aid in dealing with students’ injuries and sickness, and only qualified personnel shall administer first aid to students.

Medication shall be provided or administered to a student by school personnel ONLY with the written request and consent of the student’s parent/custodian/legal guardian under policy JGCD.

RELEASE OF STUDENTS

No student shall be suspended from school or school-sponsored activity prior to scheduled release time without first notifying parent/guardian.

No student shall be released to the custody of an individual other than parent/guardian unless written notice from parent/guardian is received by school authorities. Said written notice shall identify by name the person to whom student is to be released.

No student shall be allowed to withdraw from school or school-sponsored activity prior to scheduled release time unless written request from parent/guardian has been received by the school in advance.

Students shall not be allowed to leave and return to school or to a school-sponsored activity to run personal errands, purchase supplies, parts or food.

No student shall be released at the conclusion of any out-of-town school-sponsored activity to return home via alternate means without prior approval by school authorities of a written request from parent/guardian.

No student shall be abandoned by a sponsor/director/chaperon at the completion of a school-sponsored activity to wait for a ride or to walk home.

Standard 23.11 is as follows: The school district is in compliance with state and/or federal requirements for a School Safety Plan, including facilities that are clean, safe, and equipped to meet the instructional needs of students and staff. {MS Code 37-3-81, 37-7-301 (c)(d)(j), 37-11-5 and 49, 37-17-6(20), and 45-11-10}

Also see GAEA, JGCD, JGFB, EBBA.

BACK

SCHOOL SAFETY PLAN

EBBA

Please Note: For information related to student conduct, disciplinary action, and the School Safety Act of 2001, please refer to MS CODE §37-11-55 and Policy JCB.

The superintendent shall be responsible for ensuring that each school in the district maintains a School Safety Plan, which shall be subject to approval by the superintendent and the school board. The Safety Plan is to be reviewed on a regular basis and revised as needed.

SCHOOL SAFETY PLAN: A comprehensive, systematic, broad-based continuous process designed to create and maintain a secure and orderly school climate that is free of drugs, violence, and fear. A safe and orderly school climate promotes the success and development of all children and the staff who serve them. At a minimum, the School Safety Plan should address the following components:

· Crisis Intervention Team,

· School Safety Self-Assessment, and

· School Safety Drill Assessment.

CRISIS INTERVENTION TEAM: An interdisciplinary team of professionals whose goals are to respond to emergencies or crisis situations and to provide an array of services, which may include counseling, medical, legal, security or police, etc. The Crisis Intervention Team may also be utilized in a planning capacity in order to establish coordination and linkages prior to the actual occurrence of an event.

SCHOOL SAFETY SELF-ASSESSMENT: A strategic planning and assessment instrument used to evaluate the extent of the school safety plan. In the broadest of terms, the assessment should include a comprehensive review of the entire educational program of a school and/or school district. It may, however, focus on specific areas such as assessment of the gang problem, weapons in schools, drug or alcohol abuse, schoolyard bullying, facilities evaluation, policies and procedures, compliance with statutes, attitudes and a host of emerging trends in the field of school safety.

SCHOOL SAFETY DRILL ASSESSMENT: A process designed to evaluate the effectiveness of a crisis management plan and the readiness of an individual school and/or school district. This assessment may include a review of policies and procedures, safety drills, linkages with the appropriate agencies, the role of Crisis Intervention Team members in the event of a crisis, professional development activities, and training students how to respond during a crisis.

Note: EACH SCHOOL is to have its own school safety plan that includes at a minimum each of the components listed above.

LEGAL REF.: MS CODE as cited

Mississippi Public School Accountability Standards (2001)

CROSS REF.: Policies EBB — Safety Program

EDC— Bus Safety Program

GAEA — Staff Protection

JGF — Student Safety

JCB — Conduct – Disruptive Behavior

BACK

EMERGENCY DRILLS

EBBC

It shall be the duty of the principals and teachers in each building of this school district to instruct the pupils in the methods of fire drills and to practice fire drills until all the pupils in the school are familiar with the methods of escape. Such fire drills shall be conducted often enough to keep such pupils well drilled. It shall be the further duty of such principals and teachers to instruct the pupils in all programs of emergency management as may be designated by the state department of education. §37-11-5 (1980)

This superintendent shall be responsible for ensuring that each school has a current crisis management plan that includes procedures for bomb threat, fire, earthquake, hurricane, tornado, and shootings. The superintendent shall also ensure that the principal and staff at each school conduct regular safety drills in event of an emergency situation related to weapons, weather, or major loss of power.

LEGAL REF.: MS CODE as cited

Mississippi Public School Accountability Standards (2001)

CROSS REF.: Policy EBB — School Safety Act

EMERGENCY MANAGEMENT – DISASTER PLANS

Each school shall have an emergency management disaster plan on file in the principal’s office. A warning system and appropriate procedure shall be known and provided to all personnel in the respective schools. Periodic practice drills shall be held, at which time all pupils and personnel shall act in accordance with specific directions as set forth in that school plan. All such plans shall be on file at the central administration office.

Schools shall be dismissed only by the superintendent’s office. Each school principal shall use his judgment in putting the appropriate disaster plan into effect. The superintendent’s office shall provide all possible information and subsequent directions to the school principal. Principals should refer to adopted policies and procedures on natural and nuclear disasters. Each principal shall acquire and maintain a battery operated radio for his office.

The emergency management plan shall include, but not be limited to, bomb threat, earthquake, fire, flood, hazardous waste spill, hurricane, shootings/weapons, tornado, and nuclear attack.

BOMB THREATS

In the event of a call or notice to the effect that a bomb has been placed in a school or any other building or establishment, the following procedures are recommended:

1. Immediate evacuation of the school or building.

2. If the call was not received originally by the fire and police departments, immediate notification is required.

3. A search of the building or premises should be conducted under the direction of the officers present from either department. All officers and firefighters should assist in the search.

4. Circumstances will dictate whether any strange or foreign objects should be removed immediately or left for removal by a qualified person.

5. If a thorough search has been conducted and nothing found, the principal of the school should be notified by the senior member of the local protective department that re-entry will be permitted.

6. Investigation of the incident should be made by the local police department.

Any decision concerning the dismissal of school students and subsequent action after the above procedures have been followed is the prerogative of the Superintendent.

LEGAL REF.: MS CODE as cited

Mississippi Public School Accountability Standards (2001)

CROSS REF.: Policy EBBA — School Safety Plan

BACK

EMERGENCY CLOSINGS

EBBD

Upon application from the school board, the superintendent of schools may close any school because of an epidemic prevailing in the school district or because of the death, resignation, sickness or dismissal of a teacher or teachers or because of any other emergency necessitating the closing of the school. However, all such schools so closed shall operate for the required full time after being reopened during the scholastic year. §37-13-65 (1987)

It is understood that the superintendent will take such action only after consultation with appropriate authorities, such as transportation, emergency management, and weather agencies. Parents, students and staff members shall be informed early in each school year how they shall be notified in the event of emergency closings or early dismissals.

EXTREME WEATHER CONDITIONS

Our area is noted for severe unpredictable weather conditions. If a severe weather warning, such as a tornado warning, is issued by the United States Weather Bureau, local civil defense officials notify the superintendent of schools and each principal. Children will be retained in tornado drill until it is deemed safe to dismiss them, unless they are picked up by their parents. Pupils will not be allowed to use the telephone during severe weather warnings except in cases of emergency. Parents and their children should have an arrangement worked out in advance with regard to transportation during extreme weather conditions.

Each school in the district presently, has or will have installed before July 1, 1997, a weather radio. §37-11-6 (1996)

LEGAL REF.: MS CODE as cited

Mississippi Public School Accountability Standards (2001)

CROSS REF.: Policy EBBA — School Safety Plan

BACK

SECURITY

EBC

The superintendent is directed to establish rules and regulations as may be needed for security to include, but not be limited to:

1. provisions for door locks

2. minimizing fire hazards

3. reducing the possibility of faulty equipment

4. keeping records and funds in a safe place

5. protection against vandalism and burglary

6. the prosecution of vandals

7. school visitors

SECURITY PERSONNEL

This School Board may, in its discretion, employ one or more persons as security personnel and may designate such persons as school resource officers in or on any property operated for school purposes by such Board upon their taking such oath and making such bond as required of a constable of the said county in which the school is situated. §37-7-321 (1) (2000).

BASIC LAW ENFORCEMENT TRAINING

Any person employed by a school board by a security guard or school resource officer or in any other position that has the powers of a peace officer must receive a minimum level of basic law enforcement training, as jointly determined and prescribed by the Board on Law Enforcement Officer Standards and Training and the State Board of Education, within two (2) years of the person’s initial employment in such position. Upon the failure of any person employed in such position to receive the required training within the designated time, the person may not exercise the powers of a peace officer in or on the property of the school district. §37-7-21 (2) (2000)

NONCOMMERCIAL RADIO

The School Board is authorized and empowered, in its discretion and subject to the approval of the Federal Communications Commission, to install and operate a non-commercial radio broadcasting and transmission station for educational and vocational educational purposes. §37-7-321 (3) (2000)

LAW ENFORCEMENT OFFICERS HIRED BY SCHOOL DISTRICT

The governing authorities of any municipality or the board of supervisors of any county may allow off-duty municipal or county law enforcement officers who are hired individually for security purposes by the school district or districts within that municipality or county to use municipal or county law enforcement uniforms and equipment during such off-duty employment. §21-19-49 (3) (2000)

Standard 23.11 is as follows: The school district is in compliance with state and/or federal requirements for a School Safety Plan, including facilities that are clean, safe, and equipped to meet the instructional needs or students and staff. {MS Code 37-3-81, 37-7-301(c)(d)(j), 37-11-5 and 49, 37-17-6(20), and 45-11-10}

LEGAL REF.: MS CODE as cited

Mississippi Public School Accountability Standards (2001)

CROSS REF.: Policies EB— Building and Grounds Management

EBCA —Vandalism Protection

ECBA — Vandalism

BACK

VANDALISM PROTECTION

EBCA

If any pupil shall willfully destroy, cut, deface, damage, or injure any school building, equipment or other school property, he/she shall be liable to suspension or expulsion and his/her parents or person or persons in loco parentis shall be liable for all damages. §37-11-19 (1954)

This School Board has the power, authority and duty to suspend or to expel a pupil for misconduct in the school, upon school buses, on the road to and from school, during recess or upon the school playgrounds, and to delegate such authority to the appropriate officials of the school district. §37-7-301 (e) (1993)

Citizens, students and law enforcement are urged by this School Board to cooperate in reporting any incidents of vandalism in property belonging to the district and the name(s) of the person or persons believed to be responsible. Each employee of this district shall report to the principal of the school every incident of vandalism known to him/her, and, if known, the names of those responsible.

School officials are hereby authorized to sign complaints and to make charges against perpetrators of vandalism against school property, and are further authorized to delegate, as they see fit, authority to sign such complaints and to press charges.

1. A copy of the school district's discipline plan shall be distributed to each student enrolled in the district and the parents, guardian or custodian of such student shall sign a statement verifying that they have been given notice of the discipline policies of their respective school district. The School Board shall have its official discipline plan legally audited on an annual basis to insure that its policies and procedures are currently in compliance with applicable statutes, case law and state and federal constitutional provisions. As part of the first legal audit occurring after July 1, 2001, the provisions of this section, Section 37-11-55 and Section 6 of Senate Bill No. 2239, 2001 Regular Session, shall be fully incorporated into the school district’s discipline plan and code of student conduct.

2. All discipline plans of school districts shall include, but not be limited to, the following:

a. A parent, guardian or custodian of a compulsory-school-age child enrolled in a public school district shall be responsible financially for his/her minor child's destructive acts against school property or persons;

b. A parent, guardian or custodian of a compulsory-school-age child enrolled in a public school district may be requested to appear at school by an appropriate school official for a conference regarding acts of the child specified in paragraph (a) of this subsection, or for any other discipline conference regarding the acts of the child;

c. Any parent, guardian or custodian of a compulsory-school-age child enrolled in a school district who refuses or willfully fails to attend such discipline conference specified in paragraph (b) of this section may be summoned by proper notification by the Superintendent of schools and be required to attend such discipline conference; and

d. A parent, guardian or custodian of a compulsory-school-age child enrolled in a public school district shall be responsible for any criminal fines brought against such student for unlawful activity occurring on school grounds or buses.

3. Any parent, guardian or custodian of a compulsory-school-age child who (a) fails to attend a discipline conference to which such parent, guardian or custodian has been summoned under the provisions of this section, or (b) refuses or willfully fails to perform any other duties imposed upon him/her under the provisions of this section, shall be guilty of a misdemeanor and, upon conviction, shall be fined not to exceed Two Hundred and Fifty Dollars ($250.00).

4. Any public school district shall be entitled to recover damages in an amount not to exceed Twenty Thousand Dollars ($20,000.00), plus necessary court costs, from the parents of any minor under the age of eighteen (18) years and over the age of six (6), who maliciously and willfully damages or destroys property belonging to such school district. However, this section shall not apply to parents whose control of such child has been removed by court or decree. The action authorized in this section shall be in addition to all other actions which the school district is to maintain and nothing in this section shall preclude recovery in a greater amount from the minor or from a person, including the parents, for damages to which such minor or other person would otherwise be liable. §37-11-53 (2001)

5. A school district’s discipline plan may provide that as an alternative to suspension, a student may remain in school by having the parent, guardian or custodian, with the consent of the student’s teacher or teachers, attend class with the student for a period of time specifically agreed upon by the reporting teacher and school principal. If the parent, guardian or custodian does not agree to attend class with the student or fails to attend class with the student, the student shall be suspended in accordance with the code of student conduct and discipline policies of the school district. §37-11-53 (2001)

LEGAL REF.: MS CODE as cited

CROSS REF.: Policies EB — Building and Grounds Management

ECBA — Vandalism

Also see JD, JCBE.

BACK

USE OF SCHOOL FACILITY BY GENERAL PUBLIC

EBH

I. PURPOSE

To establish reasonable regulations for the short-term use of certain school facilities for school related activities and by the community and to authorize the superintendent or his designee to approve the use of certain school facilities only under the terms and conditions stated herein.

II. IMPORTANT NOTICE TO PROSPECTIVE FACILITY USERS, INCLUDING SCHOOL-RELATED USERS

A public liability insurance policy which insures this school district against loss due to bodily injury or property damage in the amount of $1,000,000 respectively shall be in effect during the full term of use by you of any facility. There shall be no exception other than most school related uses.

Coverage shall be evidenced by a valid written Certificate of Insurance from an insurance company licensed to do business in Mississippi by the State Insurance Commissioner which names the School Board of the Long Beach School District as insured or additionally insured during the term of your use of the facility. Said Certificate must state policy limits, types of coverage, date(s) of coverage and signature(s). No set-up, rehearsal or event shall commence unless and until the superintendent or his designee receives proof of coverage, even if rental fees have been paid.

Securing the required insurance coverage shall be the responsibility of the individual renting the facility at his sole cost and expense.

Individuals, businesses, governments, agencies and organizations having public liability coverage should contact their agent regarding this requirement prior to completing this application. Others should seek a reputable agency to secure coverage prior to completing their application.

School related uses of facilities in which the school related class, club or organization uses the services of an individual, group or business in a joint business relationship shall meet this insurance requirement before the activity may take place.

III. GENERAL

1. School facilities are not available for purposes which may be suitably accommodated through the use of non-school facilities.

2. School facilities are not available for the promotion of games of chance.

3. School facilities are not available if the requested use would in any way conflict with or displace a school class, school activity, school event or in any way disrupt the education process.

4. Except for certain uses allowed by law the superintendent or his designee shall have the authority to deny any request for short-term use of any school facility by any individual, group or organization if, in his opinion, such use would not be to the best interest of this school district.

5. Any individual, group or organization receiving approval to use certain school facilities shall not exclude from such facility any person for the reasons of race, color, creed, national origin, age, sex, religion or handicap.

6. School facility users are responsible for compliance with all regulations and laws which apply to public school building use.

7. School facility users shall not allow smoking and shall not serve food and/or drink except in those areas that may be designated by the school administrator having responsibility for a facility.

8. School facility users are responsible for any damage or theft to the facility and/or equipment due to user’s occupancy regardless of cost. The superintendent may require a refundable cash deposit to be used in case of damage or theft.

9. School facility users shall not permit disruptive behavior or the use, possession or distribution of any pornographic material, narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana, alcoholic beverage or intoxicant of any kind on school property. The use of prescription drug by the person for whom it was prescribed is permitted.

10. School facility users shall have participants enter and leave a facility by the most direct route.

11. Any facility use granted shall not be assigned to another person, group or organization by the grantee.

12. Any short-term use shall not exceed three (3) consecutive days or portions of three (3) consecutive days.

13. Each written request for use shall be made on the school board approved application form.

IV. MAKING APPLICATION

1. Interested parties shall make application with the school principal or school administrator responsible for the facility they desire to use.

2. If the principal or administrator can grant such request without any detriment to the school district’s program he/she shall approve said application and forward same to the superintendent with the total sum of all applicable fees and insurance documents attached thereto.

3. Applications must be received by the superintendent no later than seven (7) calendar days prior to the use date(s) requested or such request shall be denied.

V. USE CLASSIFICATION (see also Paragraph II above)

1. Class “A” – School Related Use (see also Paragraph II above)

A. The following may use certain school facilities without charge and without application when approved in advance by the school principal or school administrator having responsibility for a facility and supervised by the school principal or administrator having responsibility for the facility or his/her designee who is an employee of the school district:

a. Classroom teachers and coaches for classroom and athletic related activities.

b. Student public performances.

c. A school’s PTA unit for its meetings and activities.

d. A school’s board-approved booster club(s) for their meetings and activities.

e. A school’s board-approved student clubs and organizations for their meetings and activities with the sponsor

f. The city PTA Council for its meetings and activities.

g. A school’s membership of any professional teachers’ organization for building level or school district-wide meetings.

h. In-service workshops and other staff development opportunities offered by or in cooperation with the school district for its employees.

B. Community education and continuing education personnel, for classes offered by or in cooperation with the school district may apply as indicated below for the use of certain school facilities. Community education and continuing education classes shall be charged only the hourly rental rate found in Schedule “A” for the facility used to include utilities if applicable.

C. School clubs and organizations using school facilities for raising funds which will be considered private funds shall reimburse the district its cost for the utilities consumed in the use of the school facility. (see Paragraph II above)

D. School related use does not include any use which would result in material gain for any employee or student.

2. Class “B” – Governmental Use (see also Paragraph II above)

A. Departments or agencies of local county, state or federal government and tax supported educational institutions may apply, as indicated below for the use of certain school facilities without charge for public hearings or for the dissemination of non-political information to the public.

B. The Recreation Department may apply as indicated below for the use of certain school facilities without charge for its programs and/or events.

a. Each use shall be under the continuous supervision of the department director or his designee who is an employee of the Recreation Department.

b. The department director shall attach the schedule of activities to take place within the facility to the application. The schedule shall identify the person supervising the activity.

c. The department shall keep the facility clean and neat at all times.

d. The department shall provide proof of liability insurance.

C. The Director of Civil Defense may file contingency plans with the superintendent for the use of certain school facilities and/or transportation services without charge in the event of a declared emergency or natural disaster.

a. Such plans shall include provisions for continuous supervision of any facility used and shall insure the proper use of any school equipment required.

3. Class “C” – Public Service Use (see also Paragraph II above)

Non-profit, non-political groups, clubs, organizations, or individuals without paid staff, unrelated to school use, whose activities are philanthropic and are or would be considered by community standards as being worthwhile to the community as a whole may apply as indicated below for the use of certain school facilities. Public service users may charge admission and/or sell or offer for sale merchandise provided the proceeds therefrom are used solely for philanthropic purposes. Public service use includes, but is not limited to, Community Concert performances or civic club fund raisers.

4. Class “D” – Commercial Use (see also Paragraph II above)

Groups, clubs, organizations with one or more paid staff or groups, clubs or organizations whose members stand to profit materially as individuals, due to their membership, self-employed persons, and non-profit or for profit businesses will not charge admission or solicit funds or sell or offer for sale merchandise or make any other authorized use of a facility which due to such use would result in financial gain to the user may apply as indicated below for the use of certain school facilities. Class “D” commercial use includes but is not limited to dance recitals, piano recitals, church related meetings, beauty pageants.

5. Class “E” – Commercial Use (see also Paragraph II above)

Groups, clubs, organizations with one or more paid staff or groups, clubs or organizations whose members stand to profit materially as individuals, due to their membership, self-employed persons, and non-profit or for profit businesses who intend to charge admission and/or solicit funds and/or sell or offer for sale merchandise or make any other authorized use of a facility which due to such use will result in financial gain to the user may apply as indicated below for the use of certain facilities. Class “E” commercial use includes but is not limited to church related meetings and promotional entertainment.

VI. SPECIAL REQUIREMENTS FOR STADIUM RENTAL

1. The actual cost of supplies and labor shall be charged a user requesting field preparation.

2. Additional supervision shall include adequate off-duty policemen for security and traffic control at the expense of the user.

3. Should usage follow an activity occurring the previous night clean-up costs shall be at the expense of the next day’s user.

4. Outside stadium clean-up shall begin no later than 8:00 a.m. the morning following an activity. Workers shall be selected by the Director of Maintenance Services or his designee and paid directly by the user of the facility. Other clean-up arrangements should be made through the Director of Maintenance.

5. Use of the district’s concession, sound reinforcement, or other equipment shall be only by personnel approved by the building principal or his/her designee.

6. Alterations to facilities are prohibited unless approved in advance by the building principal and supervised by the Director of Maintenance. The costs of alterations and/or supervision shall be at the expense of the user.

7. Temporary field painting and/or decorations in addition to those provided by the district shall be approved in advance by the Athletic Director.

8. No animals shall be allowed on the field.

9. Except for the district’s maintenance vehicles the following only are allowed on the stadium track when approved in advance by the Stadium Director.

a. Emergency vehicles.

b. Mobility impaired spectators remaining in their vehicles.

c. Vehicles carrying homecoming royalty and for similar uses.

The Stadium Director may suspend all traffic in the event of a wet track. At no time are vehicles allowed on the playing field.

10. The use of the field house dressing room by visiting athletic teams is subject to the following conditions:

a. The district’s team managers shall be on duty in the dressing room at the user’s expense.

b. Any “shrinkage” in the district’s equipment and supply inventory shall be charged to the user.

c. Any clean-up shall be at the expense of the user.

VII. SPECIAL REQUIREMENTS FOR DINING ROOM USE

1. Kitchens and equipment are not available for use by anyone other than cafeteria personnel.

2. Meal preparation and dining room service by cafeteria personnel is not available to non-school related users if such use would place the school district in competition with commercial establishments.

3. Should a user intend to serve any food or drinks in a dining room, cafeteria personnel shall be on duty at your expense during serving time and afterward for clean-up.

4. Health Department regulations require that all garbage shall be removed from the school premises by the user immediately after clean-up.

5. No keys shall be given out for any reason.

6. No ornaments, signs, decorations, etc. shall be hung from ceilings or placed on walls unless approved in advance by the Cafeteria Director.

LONG BEACH SCHOOL DISTRICT

APPLICATION FOR USE OF CERTAIN SCHOOL FACILITIES

Date _____________________

Name of Person Making Application

____________________________________________________________________________________

Street Address ____________________________________________ Telephone __________________

Name of Organization __________________________________________________________________

Street Address ______________________________________________ City _____________________

Telephone __________________________________________ Fax_____________________________

Name of Head of Organization ___________________________________________________________

Street Address ______________________________________________ City _____________________

Telephone ________________________________________ Fax _____________________________

School Facility Wanted _________________________________________________________________

State Your Reasons for Wanting to use the Facility:

____________________________________________________________________________________

Name of Person to be in Charge ____________________________________ Telephone _____________

Will Admission be Charged? _____________________ Will Funds be Solicited____________________

Will Merchandise be Sold? ____________________ Use Date(s) ______________________________

Length of Use __________ Hours/Opening Time _______________/ Closing Time ________________

Estimated Number of Participants: _______________________Adults ____________________Children

____________________________________

Principal Approval

____________________________________

Superintendent Approval

____________________________________

Date of Board Approval

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LONG-RANGE MAINTENANCE OF BUILDINGS OR GROUNDS

EBI

This school district shall prepare a strategic educational plan in accordance with state requirements.

The superintendent shall be the custodian of real and personal school property and manage, control and care for same, both during the school term and during vacation. §37-7-301 (c) (1993)

The grounds shall be adequately maintained for the educational and recreational program of the students and the overall requirements for providing such grounds shall be continually reviewed.

LEGAL REF.: MS CODE as cited

Mississippi Public School Accountability Standards (2001)

CROSS REF.: Policies EB — Building and Grounds Management

EBGA —Public Schools Grounds Maintenance

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BUILDINGS AND GROUNDS RECORDS

EBJ

The District administration shall ensure that proper records are kept on all textbooks, materials, supplies and equipment owned by the District.

This shall include all equipment purchased with federal funds.

Records shall include: the issuance of such items to the various schools, issuance within each school to individual teachers, and teachers’ records of issuance to students.

Schools, staff members and students shall be held responsible for items that have been issued for their use.

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STUDENT TRANSPORTATION MANAGEMENT/SCHOOL-OWNED BUSES

ED/EDAA

This School Board is authorized and empowered to purchase, own and operate, under such rules and regulations as may be prescribed by the State Board of Education, motor vehicles and other equipment for the transportation of children to and from the public schools of the respective counties and school districts, and to provide for the servicing, repair, care and maintenance of such county or district-owned motor vehicles and to employ drivers for the operation thereof, and to establish, erect and equip school bus shops or garages, and purchase land therefor, all under such rules and regulations as may be prescribed by the State Board of Education. §37-41-81 (1987)

This School Board is authorized and empowered to expend the necessary amounts from the available transportation funds of the school district for the purchase of such transportation equipment, the servicing, repair and maintenance thereof and for the payment of the salaries of persons employed to drive or operate such transportation equipment, and to establish, erect and equip school bus shops or garages, and purchase land therefor. §37-41-83 (1987)

This School Board shall not purchase any school bus or pupil transportation service vehicles as authorized by Section 37-41-81 except in the manner prescribed in Section 37-41-101. No school bus shall be purchased or otherwise acquired which does not conform to the specifications provided by the State Board of Education. §37-41-85 (1987)

This School Board, with the approval of the State Board of Education, may borrow money for the purchase of school transportation equipment or to establish, erect and equip school bus shops or garages, and purchase land therefor, and issue the negotiable notes or bonds of the school district as evidence of the indebtedness so incurred. §37-41-89 (1987)

The superintendent shall operate and manage the student transportation program of this school district according to the Pupil Transportation Guide for superintendents. All student transportation shall be managed in conformance with state law and regulations.

1. All buses are inspected on a quarterly basis and are well maintained and clean.

2. Each bus driver has a valid bus driver certificate and a commercial driver’s license and operates the bus according to all specified safety procedures. The School District has on file a yearly motor vehicle report on each driver and evidence that each driver has received in-service training. (Also see GAX.)

3. Bus schedules ensure arrival of all buses at their designated school sites prior to the start of the instructional day.

4. Emergency bus evacuation drills are conducted at least two times each year.

See Policy EG — Insurance Management. Also see Pupil Transportation Guide for Superintendents

Also see EDAB.

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USE OF PRIVATE VEHICLES FOR SCHOOL PURPOSES

EDAE

The school district discourages the use of privately owned vehicles for transporting students on behalf of the school. Should occasion arise when a privately owned vehicle must be used to transport students, the following provisions must be met. Under no circumstances should a privately owned vehicle be used when there is a NTSB approved student transportation vehicle available.

· The school district employee must provide the district with proof of liability insurance to cover all risks associated with driving an automobile.

· Each use of the automobile must be approved in writing by the principal and/or the superintendent. No administrator shall approve use of the employee owned vehicle when school district owned vehicles are available.

· No one shall be permitted to operate the vehicle other than the school district employee.

· Under no circumstances will the operator allow more than 6 elementary age, or 4 junior or senior high school students to ride in the vehicle at any one time.

CROSS REF.: Policies JGFB – Off-Campus Educational Activity

JGFF – Automobile Use

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SCHOOL BUS TURNAROUND

EDAF

1. The Board of Supervisors of any county is hereby authorized and empowered, in its discretion, to grade, gravel or shell, repair, and/or maintain private gravel or shell roads or driveways to private residences if such roads or driveways are used for school bus turnarounds.

2. Prior to engaging in the work authorized in subsection (1) of this section, the Board of Supervisors shall spread upon the official minutes of the Board:

a. The written request of the School Board for such work;

b. The written approval of the Board of Supervisors for such work;

c. The specific location of the road or driveway to be worked; and

d. The name of the owner of the road or driveway to be worked.

3. The written request of the School Board, as required in subsection (2)(a) above, shall contain a current list of all active school bus turnarounds presently in use by the school district or contemplated for use by the school district for the present school year. The approval by the Board of Supervisors shall be valid and effective for the period of time that a turnaround is anticipated for use, but in no event for a period greater than one (1) year.

4. In addition to the authority granted in subsection (1) of this section, from and after October 1, 1989, the Board of Supervisors of any county is further authorized, in its discretion, to maintain public school grounds of the county and to grade, gravel, shell or overlay , and/or to maintain gravel shell asphalt or concrete roads, driveways or parking lots of public schools of the county if, before engaging in such work, the Board of Supervisors shall spread upon its official minutes the written request of the School Board for such work, the written approval of the Board of Supervisors for such work and the specific location of the school grounds or road, driveway or parking lot, to be worked.

5. In addition to any other authority granted in this section, the Board of Supervisors of any county is hereby authorized, in its discretion, to repair and maintain driveways and parking lots of: (a) any nonprofit organization in the county which is tax exempt under Section 501(c) of the United States Internal Revenue Code and which has as one (1) of its primary purposes for organization to aid and assist in the rehabilitation of persons suffering from drug abuse or drug addiction; and (b) any private, nonprofit cemeteries in the county. The Board of Supervisors of any county shall not be authorized under the provisions of this subsection to repair or maintain driveways or parking lots more than one hundred fifty (150) feet from the center of any highway, road, or street under the jurisdiction of the county. §19-3-42 (1990)

Also see ED/EDAA.

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BUS SAFETY PROGRAM

EDC

The State Board of Education is authorized, empowered and directed to promulgate rules and regulations for providing operation procedures for public school buses to insure safety of students. §37‑41‑1(g) (1987)

It shall be a misdemeanor for any person to use a publicly owned school bus for any purpose other than one in connection with the school, and upon conviction thereof such person shall be fined not less than Fifty Dollars ($50.00). When any publicly owned school bus is being operated on the public roads or highways at a time other than the usual and customary time for the transportation of children to and from the public schools, members of the Highway Safety Patrol, sheriffs, constables and other peace officers shall have the power and authority to stop such bus for the purpose of ascertaining whether the trip then being made is authorized by law. If it be found that such trip is unauthorized, such highway patrolman, sheriff, constable or other peace or police officer shall forthwith report the same to the School Board owning such bus and to the State Department of Education. §37‑41‑45 (1987)

It shall be unlawful for a driver of any school bus, whether a public or a contract bus, to drive said bus at a speed greater than forty‑five (45) miles per hour while transporting children to and from school on regular routes. However, any such driver, while operating a school bus on other authorized trips, shall not drive said school bus at a speed greater than fifty (50) miles per hour. Any person who shall violate the provisions of this section shall be guilty of a misdemeanor and, upon conviction thereof, shall be fined not less than twenty‑five dollars ($25.00) nor more than one hundred dollars ($100.00) for each offense. In addition thereto, upon such conviction, such driver may be discharged from further employment as a school bus driver or carrier and his contract as such may be terminated. §37‑41‑47 (1982)

Each School Board, person, firm or corporation transporting public school children on the public roads, streets and highways of the state with motor vehicles shall have said motor vehicles inspected according to the laws of the state and according to the regulations of the State Board of Education. Each motor vehicle shall be inspected by a competent mechanic to be safe for transporting students on the roads, streets and highways of the state before it is released for such purpose. If such motor vehicle is found to be unsafe for transporting students, then it shall be properly repaired or adjusted as necessary before being used to transport students. The provisions of this paragraph shall not apply to vehicles owned by individuals and under private contract to the school district and used exclusively for transporting members of their immediate families.

The State Department of Education may, at its discretion, inspect any school bus used for transporting students to and from the public schools or for activity purposes to determine the safety of such motor vehicle for operation on the roads, streets and highways of this state. In the event a vehicle is inspected and is found to be unsafe for transporting students, a report shall be filed with the appropriate school official indicating its deficiencies with recommendations for correcting such deficiencies.

If it is determined that any buses are in such defective condition as to constitute an emergency safety hazard, those buses may be condemned and removed from service and shall not be returned to service until adequate repairs are completed and such buses are re-inspected by the State Department of Education. Any school official who approves the operation of any school bus that has been removed from service under the conditions listed above, prior to being re-inspected by the State Department of Education, shall be guilty of a misdemeanor and upon conviction shall be punished by imprisonment in the county jail for a period not to exceed sixty (60) days, or a fine of not less than Five Hundred Dollars ($500.00) nor more than One Thousand Dollars ($1,000.00), or by both such fine and imprisonment, in the discretion of the court. §37-41-53 (1992)

The State Board of Education shall adopt and enforce regulations not inconsistent with the traffic laws and regulations of this state to govern the design and operation of all school buses used for the transportation of school children when owned and operated by any School Board or privately owned and operated under contract with any School Board in this state. Such regulations shall by reference be made a part of any such contract with a School Board. Every School Board, its officers and employees, and every person employed under contract by a School Board shall be subject to said regulations.

Any officer or employee of this School Board who violates any of said regulations or fails to include the obligation to comply with said regulations in any contract executed by them on behalf of a School Board shall be guilty of misconduct and subject to removal from office or employment. Any person operating a school bus under a contract with a School Board who fails to comply with any of said regulations shall be guilty of breach of contract and such contract shall be canceled after notice and hearing by the responsible officers of such School Board. §37‑41‑57 (1987)

LEGAL REF.: MS CODE as cited

CROSS REF.: Policy JCBJ — Bus Conduct

EBBA — School Safety Plan

Mississippi Public School Accountability Standards (2001)

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STUDENT TRANSPORTATION MANAGEMENT –

SCHEDULING AND ROUTING

EDD

There shall be no duplication of bus routes except in circumstances where it is totally unavoidable. §37-41-3 (1993)

This School Board shall, not later than the date or dates established by the State Board of Education each year, submit to the State Board of Education the proposed plan or plans for routing all buses within the respective school districts for the ensuing school year. The State Board of Education shall approve only those proposed transportation routes which meet the requirements of the law, as provided in this chapter, and such rules and regulations as may be promulgated or prescribed by the State Board of Education. Any proposed transportation route plan which does not meet the requirements of the State Department of Education shall be returned to the proper School Board for correction or revision. No funds shall be distributed to or disbursed by the State Board of Education to any school district to be expended for transporting children until such school district shall have conclusively shown that it has complied with all requirements of the laws of the State of Mississippi for the operation of schools and school districts, and until such school district shall have complied with all the applicable rules and regulations of the State Board of Education. §37-41-17 (1987)

Any proposed transportation plan or plans submitted by this School Board to the State Department of Education shall include:

(a) The number of children to be transported on each bus.

(b) The type and condition of the bus to be used on each route, and whether publicly or privately owned.

(c) Any other information not inconsistent with the law which the State Department of Education may require to enable it to determine whether the proposed routes shall be approved. §37-41-19 (1987)

Only students who are entitled to transportation shall be reported in the proposed plans. It shall be unlawful for the State Board of Education to allot any state funds to any school district for the transportation of students who are not entitled to such transportation, or for the transportation of students from one district to another if their grade or grades are taught in a school within the district wherein they reside, unless the transfer of such children from the district in which they reside to such districts shall have been approved in the manner provided by law. It shall be further unlawful for this School Board to expend funds from any source whatsoever for the transportation of students from one district to another district if their grade or grades are taught in a school within the District where they reside, unless the transfer of such children from the District in which they reside to such other District shall have been approved in the manner provided by law. §37-41-21 (1987)

Any Superintendent of Schools, member of the School Board, superintendent, principal or carrier, or bus driver, who shall knowingly make any false report, list or record, or who shall knowingly make use of any false report, list or record concerning the number of school children being transported or entitled to be transported in any county or school district shall be guilty of a misdemeanor and upon conviction shall be punished by imprisonment in the county jail for a period not to exceed sixty (60) days, or by a fine of not less than one hundred dollars ($100.00) nor more than three hundred dollars ($300.00), or by both such fine and imprisonment, in the discretion of the court. In addition, any such person shall be civilly liable for all amounts of public funds which are illegally, unlawfully or wrongfully expended or paid out by virtue of or pursuant to such false report, list or record, and upon conviction or adjudication of civil liability hereunder such person shall forfeit his license. Any suit to recover such funds illegally, unlawfully, or wrongfully expended or paid out may be brought in the name of the State of Mississippi by the Attorney General or the proper district attorney or county attorney. In the event such suit be brought against a person who is under bond, the sureties upon such bond shall likewise be liable for such amount illegally, unlawfully or wrongfully expended or paid out. §37-41-25 (1987)

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SPECIAL USE OF SCHOOL BUSES

EDDA

This school board, subject to rules and regulations promulgated by the State Board of Education, may permit the use of publicly owned school buses for the transportation of participating students, teachers, coaches and sponsors in connection with athletic events, events of boys' and girls' clubs and special events in connection with the schools which the boards may consider a part of the educational program. This school board, subject to rules and regulations promulgated by the State Board of Education, may permit the use of publicly owned school buses for the transportation of citizens for grand jury or other jury functions upon order of the court or as considered necessary by this school board during natural or man-made emergencies, hurricanes, tornadoes, floods and other acts of God. §37-41-27 (1987)

The following regulations apply to all school sponsored trips.

1. Written permission from parents to be filed with the local school administrator.

2. Week-end trip – leave school Friday p.m. after buses make regular runs. Exceptions can be made with the approval of the assistant superintendent.

3. Sufficient chaperones shall be provided. The name of each chaperone to be turned in to the local school administrator.

4. Any student conducting himself/herself in any way that would bring discredit on the school or his/her organization would bring appropriate disciplinary action from school.

5. Sponsor to assume full responsibility for the action and conduct of students while on trip.

6. Organization to assume all costs of transportation.

7. All trips must be approved by the building administrator. Overnight trips and out-of-state trips must be approved by the principal and the superintendent with School Board approval.

MS Code §37-41-27.

LEGAL REF.: MS CODE as cited

CROSS REF.: Policy EDAA – Student Transportation Management School-Owned Buses

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WALKERS AND RIDERS

EDDB

Students of legal school age, who shall include kindergarten students, and in actual attendance in this school district who live a distance of one (1) mile or more by the nearest traveled road from the school to which they are assigned shall be entitled to transportation within the meaning of this chapter. In the development of route plans, economy shall be a prime consideration. There shall be no duplication of routes except in circumstances where it is totally unavoidable. The State Department of Education shall have authority to investigate school bus routing when there is reason to believe the provisions of this statute are being violated. The State Board of Education shall have authority to withhold transportation funds when school districts fail to correct unnecessary route duplication. Provided further, that all school districts are hereby authorized to lease or contract with any public or private individual, partnership, corporation, association, agency or other organization for the implementation of transportation of students as provided for in this section.

This School Board may provide transportation to such physically handicapped children as may be designated by such Board, when the failure to do so would result in undue hardship, even though the children are not otherwise entitled to transportation under the provisions of this chapter.

Where space is available, students attending junior colleges shall be allowed transportation on established routes in district-owned buses. However, no additional funds shall be allocated or expended for such purposes, and such persons shall not be included in transportation reports. §37-41-3 (1993)

In addition to public school students or students authorized to be transported to the public schools by virtue of Section 37-41-3, the local School Board, with the concurrence of the Board of Supervisors, in their discretion and with local tax funds or other local contributions or support exclusively and without state appropriations, may provide transportation for students or students to the public schools whenever the within described Boards or officers find that extraordinary circumstances and conditions are prevalent in said school district in regard to such matters as the public health and safety, school facilities, location of the school site, unusual economic growth and population expansion, newly expanded municipal corporation limits, the general welfare, and any other emergency facts and conditions which may be deemed by said authorities to be in the best interest of the political subdivision. §37-41-5 (1987)

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TRANSPORTATION RECORDS

EDF

The State Board of Education shall prescribe keeping and preservation of all records and the making of all reports and the description thereof as the board may deem necessary for the efficient operation of the school transportation system of this state. It shall be unlawful for any pay certificate to be issued to any school carrier or bus driver until all such reports required by the regulations of the State Board of Education shall have been filed in accordance with said regulations. Any person making a false list, report, or record required by the aforesaid rules and regulations of the State Board of Education shall be subject to the penalties provided by section 37-41-25. §37-41-23

Any superintendent of schools, member of the school board, superintendent, principal or carrier, or bus driver, who shall knowingly make any false report, list or record, or who shall knowingly make use of any false report, list or record concerning the number of school children being transported or entitled to be transported in any county or school district shall be guilty of a misdemeanor and upon conviction shall be punished by imprisonment in the county jail for a period not to exceed sixty (60) days, or by a fine of not less than One Hundred Dollars ($100.00) nor more than Three Hundred Dollars ($300.00), or by both such fine and imprisonment, in the discretion of the court. In addition, any such person shall be civilly liable for all amounts of public funds which are illegally, unlawfully or wrongfully expended or paid out by virtue of or pursuant to such false report, list or record, and upon conviction or adjudication of civil liability hereunder such person shall forfeit his license to teach for a period of three (3) years, if such person is the holder of such a license. Any suit to recover such funds illegally, unlawfully, or wrongfully expended or paid out may be brought in the name of the State of Mississippi by the Attorney General or the proper district attorney or county attorney. In the event such suit be brought against a person who is under bond, the sureties upon such bond shall likewise be liable for such amount illegally, unlawfully or wrongfully expended or paid out. §37-41-25 (1987)

LEGAL REF.: MS CODE as cited

CROSS REF.: Policy EDAA – Student Transportation Management School-Owned Buses

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CHILD NUTRITION PROGRAM

The school district shall provide a program of child nutrition consistent with state and federal guidelines and in accordance with Board policies as defined in the district child nutrition manual and student handbook.

It shall be the purpose of the food service program to provide well balanced meals that are nourishing at moderate prices in pleasant surroundings. The program also provides a teaching situation in which the foods that children need for proper growth and development are served in an appetizing manner so they will be readily accepted. The program contributes to the social education of the children by providing an opportunity to practice good table manners.

The Superintendent shall promulgate such regulations required to comply with state and federal laws; to provide guidelines to establish prices for lunches; to provide for reduced price or free lunches for those who qualify.

Additionally, lunch room management shall be in accordance with standards determined by local and state health authorities.

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CHILD NUTRITION PROGRAM

Revised 03-08-04 EE-A

SCHOOLS GRADE: K-5 SERVING LINES: One or Two

6-12 SERVING LINES: Two or Three

POLICIES:

· Advance sales for breakfast and lunch, not to exceed one week if paid by check. Cash payments can be made for any length of time. Checks are accepted for the cost of the meal(s) only and cannot be combined with other school payments.

· No charges by adults.

· Elementary and Middle School students may charge two times provided that the PTO from that school has put money in the Child Nutrition account for that purpose. If a child has used two charges and does not have money, they will be offered a sandwich(s) and a milk.

· Students may purchase extra sale items only after a tray has been purchased. Milk and ice cream may be purchased by students who bring lunch from home. Adults may purchase a full meal from the Hot line or Salad (ice tea is included with the lunch) or A=La Carte.

· Students with charges to their account will not be allowed to buy chips or ice cream until those charges have been cleared. However, they may but extra food items.

FREE/REDUCED APPLICATIONS: Applications are approved in the Child Nutrition Office.

ADVANCE SALES MECHANISM: Verbal Identifier: Name on roster, MSIS Number

EQUIPMENT & SUPPLIES UTILIZED BY CASHIER:

Coded Master Roster with names listed alphabetically

Daily Report - Lunch and Breakfast

One Locked cash Drawer

Two Locked Bank Bags

Price List

Withdrawal Report

Computer

Printer

Deposit Book

REIMBURSABLE MEALS AND MEAL COUNT

SERVING LINE PROCEDURES:

(1) Getting ready to serve & general rules

A. The cashier reviews the menu each day before the line starts to be certain that she is aware of what constitutes a reimbursable meal.

B. The cashier is positioned so that she reviews the tray after the student has made all food selections (in other words at the end of the serving line).

C. If a student comes through the line with two (2) lunches or comes through the line twice only one of those meals can be counted as a reimbursable meal. The second tray is counted as extra food.

D. In the event a student has forgotten their number the cashier will look for it in the computer.

E. In the event a student gives a number which has already been utilized, the cashier asks for the student=s name and verifies the number. If the name and number match, the cashier will ask a teacher to verify the student=s identity and allows the student to eat. The cashier reports the incident to the manager and a plan is developed for preventing this incident from happening again.

F. As a preventative measure to guard against students using another student=s number, the cashier or Manager enters each student=s number who is absent in the computer which marks them absent.

CASH COLLECTION

(1). STUDENTS

A. Free Students: The student will enter their number on keypad or the cashier enters number in the computer (verbal identifier).

B. Cash Payment for Reduced and Full Price Students

1. The student will enter number on keypad or give the number (verbal identifier) and cashier enters the number in the computer.

2. Cashier collects appropriate amount of money for meal or prepayment of meals if needed.

(2). ADULTS

Cash Payment for Adults

A. The adult gives the number (verbal identifier) and cashier enters the number in the computer.

B. Cashier collects appropriate amount of money for meal or prepayment of meals if needed.

(3). EXTRA FOOD SALES

A. The cashier enters the appropriate item number for milk, ice cream, juice, tea or extra plates and collects the appropriate amount of money if needed.

(4). IN-KIND

A. The cashier enters the number (verbal identifier) in the computer for each Food Service employee that eats.

ON LINE COLLECTION AND COUNT PROCEDURES:

Breakfast Sales One cashier for all schools

Lunch Sales One cashier for McCaughan, Reeves and Quarles

Two cashiers for Long Beach Middle School and Long Beach High School

Cashier needs: Emergency Work sheets and/or Rosters

Entries & Withdrawal Form

Locked Bank Bag

Locked Cash Drawer

CASH CONTROL PROCEDURE

1. Each morning, the school Food service Manager will secure the change fund from the designated storage area, count and verify before issuing to cashier.

2. The school Food Service Manager will give each cashier their appropriate change fund. The cashier will immediately verify cash issued by Manager and place in locked cash drawer.

3. Each cashier will check the coded roster and daily cash reconciliation sheet for accurate date.

4. The cashier (or Manager) will check the coded roster against all new updated student rosters from the central office to insure any change in student meal status has been properly recorded.

5. At the close of meal service, the cashier will remove the change fund from the cash drawer and place it in the locked change bag.

6. The cashier will count the remaining money in the cash drawer and record the amount on daily cash reconciliation sheet.

7. The cashier will give the school Food Service Manager the following:

a. The change fund

b. The cash drawer with a daily cash reconciliation sheet

c. The coded roster

8. The school Food service Manager will verify:

a. The change fund

b. The money in the cash drawer

9. The cashier and the school Food service Manager will initial the verification totals of the change fund and cash drawer.

10. The cashier and/or Manager will prepare the bank deposit and transport directly to the bank in a locked bank bag where it will be placed in the night depository.

11. The Manager will store the change fund in a secure area.

12. The manager will transmit the completed daily cash reconciliation sheet to the central office.

13. The school Food service Supervisor will pick all school deposit slips from the bank the following day after deposits are made.

14. The manager will store school copies of all daily cash reconciliation sheets, advance sale reports, and coded rosters in a organized file to be maintained for three years.

15. At no time is the locked bank bag or cash drawer to be left unattended.

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INSURANCE MANAGEMENT

Exempt from bid requirements are purchases of contracts for fire insurance, automobile insurance, casualty insurance, health insurance and liability insurance by School Boards. §31-7-13(m) (xiii) (1994)

All students in grades 9-12 participating in activities and athletics under the jurisdiction of the Mississippi High School Activities Association are automatically insured under a lifetime medical insurance plan for the catastrophically injured student which is paid for by the school district.

All public school boards may purchase group insurance coverage for the liability of all its active full-time instructional and noninstructional personnel. Such policy shall be paid for with local funds. §37-7-319 (1992)

School districts shall provide liability insurance consistent with the provisions of the Tort Claims Act as outlined in §11-46-1 et. seq.

The Long Beach School District shall carry adequate insurance on all buildings and equipment that is owned by the district.

The school district will make every effort to obtain insurance at the most economical cost, consistent with the required service and state statutes relating to school district insurance. The insurance program shall be dealt with as a whole in order to eliminate policy concurrency, inconsistency in rates, overlapping coverage, and gaps in the overall program.

School districts shall provide Workers’ Compensation insurance consistent with the provisions of the Tort Claims Act as outlined in §71-3-1.

LIFE AND HEALTH INSURANCE

It shall be unlawful for the Superintendent of the municipal separate school district to deduct or permit to be deducted from the salary of any superintendent, principal or teacher any dues, fines or penalties payable or alleged to be payable because of the membership of such superintendent, principal or teacher in any organization or association. However, dues or premiums in health associations or corporations and tax sheltered annuity deductions authorized by the United States internal revenue code may be deducted upon written authorization from the superintendent, principal or teacher involved.

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WORKERS’ COMPENSATION

EGAA

All employees of the School District are covered for medical expenses and loss of income due to accidental injury on the job through Workers’ Compensation. On-the-job accidents must be reported to the employee's principal or supervisor immediately so the proper claim forms can be processed.

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WORKPLACE SAFETY AND HEALTH

Adopted 1-12-04 EGAAA

Statement of Safety Policy

1. Establishing Safety Responsibility

The Long Beach School District is dedicated to providing a safe and healthful work environment at our schools, maintenance facilities, food services, custodial facilities, for our drivers and wherever our employees work. This commitment is made for the benefit of our employees, for our students and for all sub-contractors, independent contractors, and visitors. The school district has established and will enforce safe work policies and practices that will safeguard our valuable workers and employees. When everyone does their part, we believe that all accidents can be prevented. Therefore, we require all persons working in our facilities to make every effort to prevent accidents and comply with all established safety and health rules, policies and regulations.

The Long Beach School District management is committed to maintaining worker safety at all workplaces. Accidents, unsafe working conditions, and unsafe acts jeopardize both worker and school district resources. Injuries and illnesses result in discomfort, inconvenience and possibly reduced income for the worker. Injured workers suffer needlessly and encounter pain that could have been prevented. Costs to the district include direct expenses (workers’ compensation premiums, damaged equipment or materials, and medical care) and indirect expenses (loss of employee services, reduced efficiency, employee morale problems, etc.). These indirect costs are reported to cost 4-8 times more than the insured costs of an accident. We are therefore committed to maintaining safe and healthy working conditions, to the greatest extent possible at all our facilities. The cooperation of all is mandatory.

Assignment of Responsibilities

Safety is truly the responsibility of all employees. Everyone must consider safety, must have a safe attitude, must follow safe work policies and must practice safe behavior at all times. To best administer and monitor district safety policies, the following responsibilities are delegated. This list should not be construed as all-inclusive and is subject to change as needed.

1. District Superintendent (will)

a. Adopt a mandatory district wide safety program that promotes safety, reduces unsafe acts and unsafe conditions that lead to employee accidents.

b. Institute a district policy that requires each employee to participate in a minimum of 2 safety meetings per month.

c. Institute a district policy that removes unsafe conditions by providing for regular workplace inspections in work areas.

d. Institute a district wide policy that requires that each employee accident be investigated and that a corrective measure be implemented to prevent future recurrences of a similar nature. Where the deficiency may impact more than one facility, a method for communicating the accident source along with corrective measures to all facilities in the district will be in place.

e. Designate the top-ranking official at each facility as the person responsible for prevention of accidents at that facility.

f. The district superintendent will actively participate in the accident prevention policy and be a vocal advocate of the policy.

g. The district superintendent will monitor the number of employee accidents and the cost of those accidents on at least a quarterly basis. The Superintendent will take corrective action whenever the frequency and/or severity are above established goals.

h. Provide sufficient resources, time, and equipment so that our employees can work safely and efficiently.

i. Demand safe performance from each employee and express this demand periodically and whenever the opportunity presents itself.

j. Delegate the responsibility for a safe performance to others as appropriate.

k. Hold every employee accountable for safety and evaluate performance accordingly.

l. Periodically review the Safety Program for effectiveness and for desired results.

2. School Principals (will)

a. Be an active participant in the accident prevention plan for their schools.

b. Hold all employees accountable for their actions.

c. See that violations of safe work practices are treated as part of the progressive discipline plan.

d. The school principals will enforce Long Beach School District’s policies on safety and safety rules.

e. Must set a good example by following safety work practices and by complying withy all safety regulations.

f. Must review the weekly safety meetings reports.

g. Must review each accident report for root cause identification and for corrective action that will prevent recurrence.

h. Must conduct periodic inspections of the facility for the purpose of identifying hazards and the source. Supervisors will be given written notice of the hazards in their areas and correction deadlines.

i. Will remove employees from property for serious violation or habitual violations of safe work practices.

3. Human Resources (will)

a. Organize and make available resources for a safety education and training program.

b. Assure that all newly hired employees have been given a thorough orientation concerning the District’s Safety Program.

c. Maintain files for safety records, analysis, evaluations, and reports to improve the district’s safety performance and comply with all district,

self-insurance carriers, and internal procedures.

d. Work with management, supervisors and employees to maintain and implement new and ongoing safety programs and comply with

recommendations provided by outside consultants and insurance companies.

e. Make available all necessary personal protective equipment, safety materials, and first-aid equipment.

4. Supervisors/Managers/Lead Persons (in each area will)

a. Meet with each new employee to indoctrinate them to safety policy and conditions that may lead to an accident.

b. Conduct meaningful safety meetings to promote safety and to reduce accidents to zero.

c. Conduct meaningful workplace inspections to remove accident-causing conditions from the workplace.

d. Immediately complete first reports of injury when an employee is injured.

e. Immediately counsel employees that commit unsafe acts or violate safe work practices.

f. Implement all rules and regulations outlined in this manual.

g. Comply with all safety rules.

h. Assure that each employee, agent, visitor, and subcontractor is trained and follows all applicable rules, standards, codes, laws, and

ordinances.

i. Control contract personnel and vehicles, and provide orientation materials as needed.

5. Employees

Each employee is responsible for his/her own safety and must perform all duties in a safe manner. No task should be completed unless it can be

completed safely. Employees will

a. Comply with all (written and unwritten) district safety programs, rules and regulations, procedures, and instructions that are applicable to his/her

own actions and conduct.

b. Refrain from any unsafe act that might endanger him/herself or fellow workers.

c. Use all safety devices and personal protective equipment provided or needed for his/her protection.

d. Report all hazards, incidents, and near-miss occurrences to their immediate supervisor, regardless of whether or not injury or property damage

was involved.

e. Promptly report all injuries and suspected work related illnesses, however slight, to his/her immediate supervisor.

f. Participate in safety meetings, training session, and surveys as requested and provide input into how to improve safety.

g. Notify the supervisor immediately of any change in physical or mental condition or use of prescription drugs that would affect the employee’s

job performance or the safety of himself/herself or others.

h. Be a safe worker on (and off) the job. Help co-workers do their jobs safely. Come to work everyday with a safe attitude.

Employee Suggestions

Safety suggestions from employees are welcomed and encouraged. To make a safety suggestion, complete the appropriate safety form and provide it to the Human Resource unit. The suggestion will be reviewed and responses will be discussed with the individual..

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STUDENT INSURANCE PROGRAM

EGB

Students participating in varsity athletics shall be required to submit a statement signed by the parent indicating that the school is not to be held responsible for injuries sustained during participation in the varsity sport. The student shall purchase accident insurance or shall present a statement signed by his/her parent or guardian that the family has such coverage.

Participation in extracurricular activities is voluntary. This school district does not furnish student insurance, nor does it sell insurance or act as agent for any insurance company or local insurance agency.

Students shall not be allowed to participate in school sponsored activities where there is reasonable risk of injury or death without parent/guardian furnishing a signed statement certifying that health/accident insurance coverage exists on such student.

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COMPUTER SOFTWARE USAGE

Computer software is protected by copyright laws and international treaty. Employees and students must treat the software like any other copyrighted material, except that he/she may either make one copy of the software solely for backup or archival purposes or may place the software on a single mass storage device (media), such as a hard disk, provided that the original software is kept solely for backup or archival purposes. Copyright laws prohibit making additional copies of the software for any other reason.

The following rules and regulations apply to all school district employees.

1. Computers owned by this school district are for business use only.

2. No unlicensed software will be permitted on district owned computers.

3. All licenses shall be filed with the Technology Department.

4. All unauthorized computer usage, theft of computer resources, and/or the existence of computer anomalies are to be reported at once to the Technology Department.

5. There will be no copying of data and software without proper authorization.

6. Each user will provide for timely backup of essential data.

7. Locally developed software is to be sufficiently documented to preclude reliance on key personnel and shall be filed with the Technology Department.

8. Only authorized personnel can have off-site usage of district-provided portable PC's and software.

Authorized personnel will make periodic audits of district owned computers for compliance with rules and regulations. Any software found without proper license or that is not authorized through the Technology Department will be removed from the computer and the employee involved could be subject to reprimand.

Also see IFBDAA.